Executive Assistant & Office Manager
Actabl
Administration, Operations
Denver, CO, USA
USD 65k-85k / year
Posted on Feb 13, 2025
Job Type
Full-time
Description
This position will play a pivotal role as both the Executive Assistant to the CEO, President/COO, and CFO, while ensuring the smooth day-to-day operation of our Denver office.
Executive Assistant Duties:
- Provide administrative support to the CEO, President/COO, and CFO: manage calendars, schedule meetings, coordinate travel arrangements, and submit expense reports
- Attend certain meetings as needed; take and distribute detailed notes
- Act as a point of contact between executives and internal/external stakeholders, maintaining confidentiality and demonstrating confidence, professionalism, and poise in private conversations, public engagements, and client-facing scenarios
- Proficiently handle complex scheduling and meeting coordination across multiple time zones
- Provide logistical and administrative support for executive and leadership offsites and visits to the Denver office, as needed
Office Management Duties:
- Oversee the day-to-day operations of the office to ensure a productive and well-organized environment
- Manage office supplies, kitchen stock, equipment, and vendor relationships to maintain a functional workspace
- Act as the primary point of contact for building management, maintenance, mailing, shipping, supply orders, and general office needs
- Serve as the first point of contact for visitors, ensuring a welcoming and professional experience
- Coordinate company events, meetings, team lunches, and celebrations, fostering a positive and inclusive office culture
- Implement and maintain office policies and procedures, ensuring compliance with company standards
- Coordinate with third parties as needed for IT related issues (i.e. computer issues, network issues, etc.)
Other Duties & Responsibilities:
- Assist with onboarding new employees, including workspace setup and administrative orientation
- Handle ad hoc administrative tasks and special projects as needed to support the team
Requirements
Qualifications:
- Proven experience as an Executive Assistant, Office Manager, or similar administrative role
- Exceptional organizational and multitasking abilities, with acute attention to detail
- Ability to handle sensitive information with discretion and maintain a high level of confidentiality
- Excellent verbal and written communication skills
- Strong proficiency in Microsoft Office Suite and Google Workspace
- A proactive, resourceful, and problem-solving mindset
- Positive attitude and flexibility, with a willingness to take on additional tasks or responsibilities as needed
- Demonstrated ability to operate within budgets
- You may be required to work outside of standard business hours to align with executive schedules and provide support to them and/or the office space, from time to time
- Experience in a fast-paced, growth-oriented environment is preferred. Thrives in this type of environment and has a growth mindset. Proven ability to handle multiple, and at times, competing priorities
Salary Description
$65,000-$85,000